Applying, editing, or removing an inspection frequency can change an item's next inspection due date. Here's exactly when that happens — and when it doesn't.
Re-applying a frequency an item already has
Applying a frequency to items that already carry it no longer moves their next inspection date. Previously, doing this on an overdue item could rewrite its due date to a year out with no inspection recorded, making it look Safe when it wasn't.
To move an item's date on purpose, set a new start date on the frequency.
Editing a frequency's period
Changing a frequency's period (for example, 12 months to 6) now shifts each item's due date by the difference from where its current cycle began, instead of resetting every item to today plus the new period. An overdue item stays overdue.
Confirming changes that move dates
Four actions can legitimately move an item's next inspection date:
setting a new start date,
removing a frequency,
and editing or deleting a frequency.
Each of these now shows a confirmation before saving, naming how many items will have their next inspection date changed.
⚠️ If the change would cause any overdue items to show as Safe with no inspection recorded, the confirmation warns you about that separately.
Applying a frequency to items with no inspection date yet, or any change that doesn't actually move a date, saves without interruption.
Frequency changes appear in item history
Adding a frequency, removing one, or a change to an item's next inspection date now shows up in that item's history, along with who made the change and when. These entries are visible to your organisation only — the public item page doesn't show them.